The meeting started at 10am with the Managing Director giving a rundown of the agenda and an opening prayer. It was a two man- meeting with the operations manager and the managing Director.
The first item that was discussed was on how contracts and supplies could be gotten from our clients and also how to target prospective clients. It was proposed b the Operations Manager that tender letters should be drafted and sent to Poultry Owners as one of our prospects. The director also proposed that Boarding schools should also be targeted because the too provide a huge market for some of our products.
It was concluded that a tender letter be drafted with effect and sent to one of the biggest and renowned poultry farmers requesting to be a constant supplier to them. This letter was drafted and in the meeting by the Operations Manager with the support of the Director.
Another issue that was discussed in the meeting was the registration of the company. Given that the registration process was taking more than the required time duration for the documents to be out, it was proposed by the operations manager that we should try to follow up strictly and hasten up with the registration process of the company given that we had not had any feedback from the One-stop-shop where we had deposited the documents.
Furthermore, another pertinent issue that was addressed was on setting modalities on searching for potential investors and that an investment form be drawn up even though it wasn’t concluded. It was postponed to the next BOD seating. Never the less it was concluded that each and every one should try to come out with a sample of the investment form so that during the next meeting there should be proposals.
More so , it was a so decided by the BOD that the company account should be opened at Cameroon Credit Company (C.C.C)ltd and that there shall be two(2) signatories to this account. The Managing Director in the person of Fozo Alondi and the Operations Manager in the person of Akom Magnus Yham. And that all monitory transactions will pass through the said financial institution (CCC) and that most payments by Clients will be done directly through the bank unless otherwise.
It was concluded that BOD meetings should be held at the end of each month unless need arises for an impromptu meeting.
The meeting ended at 3:45pm with a closing remark from the Managing Director.
